YOUR ROLE

COAF is growing fast and we are looking for new professionals to join our dynamic team. We are seeking a highly organized and strategic Administration and Supply Chain Manager to lead our administration, logistics, procurement services. This role will ensure that all support services run efficiently and contribute to the smooth execution ensuring these functions align with the overall organizational goals.

YOUR TEAM

Taking on the role of Administration Head means you’ll be an essential part of the COAF team. You’ll work under the direct supervision of the COO.

TEAM MANAGEMENT AND DEVELOPMENT

• Manage and oversee the organization’s administrative functions, ensuring all support services operate smoothly and efficiently.
• Lead and supervise the Administrative Assistant, IT Officer, and Operation teams, providing clear direction and fostering collaboration across teams.
• Mentor, and develop the administrative team to achieve their goals and grow within the organization.
• Foster a collaborative and supportive working environment across all reporting departments, encouraging knowledge sharing and innovation.

LOGISTICS AND PROCUREMENT MANAGEMENT

• Supervise the Logistics and Procurement Coordinator, ensuring procurement processes are efficient, transparent, and cost-effective.
• Oversee and provide logistical support to staff, including managing transportation services.
• Oversee logistics and supply chain management for the organization, ensuring timely and accurate delivery of goods and services.
• Implement best practices in procurement and vendor management to optimize costs while ensuring quality.
• Oversee and manage the transportation services for attendees of the SMART Center, including route planning and optimization, implementation of vehicle tracking systems, fuel procurement, and maintenance of the transportation fleet. Oversees the performance and scheduling of drivers, ensuring efficient service delivery and compliance with safety standards.

OPERATIONS AND PROCESS IMPROVEMENT

• Develop and streamline administrative processes to ensure efficiency and effectiveness across all departments.
• Implement systems to monitor and improve operations across the organization, ensuring that all departments adhere to regulatory and legal requirements.
• Collaborate with the leadership team to identify areas for operational improvement and contribute to organizational strategic goals.
• Ensure the efficient use of financial allocations for the current year, particularly in procurement processes, while safeguarding and optimizing material and financial resources.

IT AND INFRASTRUCTURE

• Oversee the IT Officer to ensure the organization’s technological infrastructure supports operational efficiency.
• Oversee the protection, maintenance, and proper utilization of property assigned or entrusted to the staff.
• Oversee maintenance services for computer equipment and software used by the staff.
• Lead initiatives to improve technology solutions across the organization, including system upgrades, security protocols, and user support.

YOU

We’re expecting your best and require that:

YOU KNOW

• Bachelor’s degree in Business Administration, Management, Logistics, or a related field.
• Strong understanding of procurement processes, vendor management, and logistics.
• Experience in legal compliance, contract management, and administrative oversight.
• IT proficiency and understanding of technological infrastructure management.
• Comprehensive understanding of transportation logistics, including fleet management, route optimization, and transportation cost control.

YOU CAN

• Lead and manage diverse teams and departments.
• Solve problems and organize tasks effectively.
• Work effectively in a fast-paced, mission-driven environment.

YOU ARE

• Experienced with at least 5 years in administration, operations, logistics, or procurement management.
• Collaborative and solution-oriented, with strong interpersonal and communication skills.
• A leader, demonstrating excellent organizational and leadership skills.

WE ARE

The “Children of Armenia” Charitable Fund (COAF) is a non-profit, non-governmental organization aimed at improving the quality of life in rural Armenia, with a particular focus on children and youth. COAF’s target development areas are education, healthcare, child and family services, as well as social and economic development. COAF launched its programs in 2004, starting in one village and expanding to 82 villages and communities across the country with an investment of more than $70 million, impacting well over 107,000 people across rural Armenia.

Since 2015, COAF has developed and started implementing SMART Initiatives. COAF SMART is designed to advance a generation across the rural world through education that will benefit individuals, societies, and the environment. COAF SMART is an exemplary model of development and is presently being replicated in other regions and communities throughout Armenia. The first COAF SMART Center was inaugurated on May 27, 2018 near the village of Debed, Lori Region.

Note: COAF is a growing nonprofit working within a dynamic system. Our team must be agile as we grow in scale. We are looking for teammates who are resilient and adaptive.

WE OFFER

• Competitive salary
• A comprehensive health insurance package
• Career development opportunities
• Performance-based bonus
• Positive and creative work environment

WE ARE WAITING FOR YOU 

Take your first step and apply․

Take your first step and apply until November 15th.

The organization conducts a day-to-day review of the applications, depending on the results of which, the hiring process and selection of the appropriate candidate can be carried out before the deadline.